Vendor Invoice Import with Netfira AI (SAAS) for Oracle E-Business Suite

The supplier sends the invoice as a PDF file via email (attachment) to a technical email account at the customer. This email account forwards the email directly to the customer email account at Netfira.

Netfira recognizes the supplier and extracts the important content (=invoice data).

Netfira provides this invoice data (incl. email and PDF file) as XML structure via a WebService.

The Primus Adapter takes this data and the original PDF file from Netfira and automatically matches the invoice data with the information in Oracle EBS, i.e. with the purchase order and goods receipt.

If the data matches, the invoice is automatically imported into Oracle EBS, matched with the purchase order and goods receipt using standard EBS logic, and the PDF is archived at the invoice record.

If the data of the invoice does not match the data of the purchase order and the goods receipt, the employee responsible for invoice verification in the financial accounting department (or the purchasing department) is notified.  Directly at the notification the employee finds beside a qualified statement (e.g. "Quantity does not correspond to the GR") a link to the PDF invoice and to the email of the supplier. If necessary, he contacts the supplier and clarifies the discrepancies. The supplier then sends a new invoice by email.

Optional: The responsible employee in the accounting department receives a notification with a direct link to the invoice record. He validates the invoice and
releases it for payment (=> no more paper invoice).

The delivery invoice email cockpit shows all delivery invoice emails and all Netfira emails (e.g. if a supplier is not yet known to Netfira or if a PDF is sent by the supplier that is not a delivery invoice).